Data Entry Operator

We are seeking a detail-oriented and highly organized Professional Data Entry Operator to join our team. The ideal candidate will possess strong data management skills, excellent typing speed and accuracy, and the ability to maintain confidentiality while handling sensitive information. This role will focus on entering and updating data into our systems, ensuring that all records are accurate, up-to-date, and easily accessible.

Key Responsibilities:

1. Data Entry and Management:

   • Accurately input data from various sources (e.g., paper documents, digital forms, emails) into databases, spreadsheets, or company software.

   • Review and verify data to ensure its accuracy and completeness.

   • Update and maintain data records as needed, ensuring information is current and correctly formatted.

   • Handle large volumes of data efficiently, ensuring timely processing of information.

2. Data Quality Assurance:

   • Conduct regular quality checks to verify the accuracy and integrity of data entered into systems.

   • Identify and resolve any discrepancies or errors in data.

   • Implement data validation procedures to ensure consistent and reliable information is maintained.

3. Document Handling:

   • Organize, sort, and file documents as necessary, both digitally and physically.

   • Maintain proper documentation standards and ensure all records are appropriately categorized and easy to retrieve.

   • Assist in the digitization and scanning of physical documents for electronic record-keeping.

4. Reporting and Record-Keeping:

   • Generate and maintain reports related to data entry tasks, as required by management.

   • Prepare and distribute data reports, ensuring they are accurate, comprehensive, and submitted within deadlines.

   • Track and document progress on data entry projects, including reporting any issues or delays.

5. Confidentiality and Security:

   • Ensure the confidentiality and security of sensitive data by following data protection protocols.

   • Adhere to company policies regarding data privacy and security standards.

   • Report any concerns or breaches related to data security immediately to the appropriate management.

6. Collaboration and Support:

   • Work closely with other departments to ensure that data entry tasks align with company requirements and deadlines.

   • Assist team members and supervisors with other administrative tasks, as needed.

   • Participate in training sessions to stay updated on best practices for data management and any new systems or software.

Required Skills and Qualifications:

• Proven experience as a Data Entry Operator or in a similar administrative role.

• Strong typing skills with a high level of accuracy (minimum typing speed of 50-60 words per minute).

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and data management software.

• Excellent attention to detail and ability to spot errors quickly.

• Strong organizational and time management skills, with the ability to manage multiple tasks efficiently.

• Ability to work independently with minimal supervision.

• Excellent communication skills, both written and verbal.

• Strong problem-solving skills and the ability to work under pressure to meet deadlines.

Preferred Qualifications:

• Experience with database management software (e.g., Microsoft Access, SQL, etc.).

• Familiarity with basic data analysis or reporting tools.

• Basic understanding of data privacy laws and regulations (e.g., GDPR).

• High school diploma or equivalent; additional certification in data management or related field is a plus.

Working Conditions:

• Full-time position with standard working hours (typically Monday through Friday).

• Office-based or remote work options may be available depending on company policies.

• Potential for overtime during high-volume periods or project deadlines.

Apply by Email to: tonyneal.HR@usa.com