Buyer (Part-Time)

  • City of Lewisville
  • Jul 30, 2025
Part time Government

Job Description

The Buyer provides procurement services to all departments and assists with bids/proposals and vendor surveys; documenting purchases; verifying funding availability; processing purchase and change orders; organizing auctions for items no longer needed; credit cards; and training employees on Purchasing procedures.

Distinguishing Characteristics: Under direct supervision, performs entry-level professional duties such as preparing recurring reports and analyzing, interpreting, and summarizing data. Employees at this level initially work under close supervision while performing duties and learning the procedures related to the assigned area of responsibility.

Essential Functions:Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.

  • Processes purchase and change orders for supplies and services and ensures correct backup documents are provided and purchasing laws are followed.
  • Daft and prepares bid/proposals as assigned. 
  • Assists with preparing specification packets for vendor distribution, ensures all necessary information is included, and reviews bid tabulations with procurement staff.
  • Responds to department inquiries via phone and email on purchasing procedures, training opportunities, credit applications, and quote verifications.
  • Corresponds with vendors by phone, email, or in person to confirm receipt of purchase orders, answer questions about purchase orders, and confirm pricing
  • Monitors delivery and acceptance by departments on purchased goods and services.
  • Coordinates quarterly purchase order reports by department and assists the procurement team with end of fiscal year activities, including close out of purchase orders and soft close processes.
  • Collaborates with Procurement staff and/or insurance verification company to ensure compliance of insurance certificates for any contracts/purchase orders requiring labor on City property.
  • Collaborates with Procurement staff on the sale of City surplus property through on-going auction process, including obtaining auction forms and photos of items, organizing items into lots, sending information to auctioneers, ensuring pickup, sending notifications, and disposing of items as needed.
  • Provides employee training on purchasing policies and procedures including use of credit cards and procurement software.
  • Assists the Procurement Supervisor with scanning, organizing, and maintaining procurement records according to the City’s record retention policies. 
  • Collaborates with Procurement staff on the Achievement of Excellence Award application.
  • Processes updates to the procurement intranet, city website, and assists with maintenance of the contract module of the e-procurement software platform.
  • Performs all other related duties as assigned.

Position Qualifications:Education: High School Diploma required. 

Experience: One (1) year of experience in purchasing, accounts payable, or accounting, as a buyer in a centralized purchasing operation or in a related field. Experience in local government or governmental is preferred.

Any combination of related, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified experience requirements. 

Licenses and Certifications: None.

Conditions of Employment: Must submit to and pass a criminal background check and pre-employment drug test. Must have acceptable credit history. Must possess a valid State of Texas Driver’s License Class “C” and good driving record as defined by City policy.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES
Knowledge of: Local, State, and Federal laws and regulations for procurement; purchasing techniques; bid procedures and specification writing; vendor selection criteria and availability; and   general office procedures.

Skilled in: Relationship management; accounting/purchasing practices and procedures; use of personal computer including Microsoft Office or similar word processing and spreadsheet programs, e-mail, the internet, and general procurement/warehouse software; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly; and working effectively with people regardless of their race, sex, color, religion, national origin, age, disability, gender identity or expression, sexual orientation, veteran' s status, genetics, or job type.

Physical Demands and Working Conditions: This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds. 

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. 

The City of Lewisville has reviewed this job description to ensure that essential functions and basic duties have been included. The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities, which may be required. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation.

Levels of positions within a class series are distinguished by the level of responsibility assumed, the complexity of duties assigned, the independence of action taken, the nature of the public contact made, and the impact and span of tasks performed.

This job description is not an employment agreement or contract.  The City of Lewisville has the exclusive right to alter this job description at any time without notice.Work Hours:Monday – Tuesday 8:00 AM – 2:30 PM; Thursday – 8-12; Friday 7:30- 11:30 AM.

Occupations

Financial Control, Bookkeeping, Collections, Corporate Finance

Salary

$25.01 - $26.75 Hourly