National Accounts Receivable and Finance Associate

Organization Overview

America Votes works year-round to build a more representative democracy, strengthen every American's right to vote, and win elections in key states.

America Votes leads a robust, growing coalition of more than 400 progressive organizations across the country, building coordinated plans and executing shared strategies to win elections. America Votes provides a range of services to partners, including strategic planning, advocacy and electoral campaign coordination, data tools and targeting services, and on-the-ground leadership in states.

For more than 20 years, America Votes has been the common link between many of the most influential and impactful issue and membership organizations in the country, serving as the coordination hub of the progressive community. America Votes' work has brought together a wide range of causes and built a unified coalition that has transformed how the progressive community works. Together, America Votes and its partners have engaged communities across the country to act on critical issues - from fighting for working families, to defending reproductive freedom, to protecting the environment, and more - and mobilized millions of voters.

Racial Equity Statement

As a leader of collaborative efforts to mobilize voters, protect voting rights, and win elections, America Votes is committed to advancing racial equity within our organization and across our coalition. We acknowledge the systematic racism that permeates all facets of our society, including the right to vote. America Votes is also engaging with an understanding of the ways gender, sexuality and other forms of oppression intersect with race and how those relationships impact inequities our staff, our partners, and the communities that we engage in our work face.

America Votes strives to model our commitment to racial equity through our internal and external operations, programs, and partnerships. We acknowledge the inequitable structures that continue to exist and are moving forward with a sustained commitment in time, resources and people to challenge structural racism and work towards creating a reflective organization and democracy.

Position Description

The National Accounts Receivable and Finance Associate provides first-class financial, compliance, and customer service support to the organization, with a primary focus on accounts receivable management, invoicing, payment processing, donor/partner stewardship, financial recordkeeping, and campaign compliance activities. The core work includes delivering timely and accurate financial service to internal and external stakeholders, supporting the preparation of required financial and campaign compliance reports, maintaining well-organized financial records, and assisting with reconciliation and collections processes.

Their primary objective is to ensure responsive, service-oriented support to staff, donors, and partners; strengthen financial accuracy and documentation quality; support the organization's monthly, quarterly, and annual financial close processes; and assist the Senior Director of Finance and National Budget & Compliance Manager in meeting operational and regulatory requirements. This person is a meaningful contributor to the finance function and helps maintain a positive, professional, and solutions-focused experience for everyone interacting with the Finance team. A high level of discretion and confidentiality is required in this role.

Position Responsibilities

• Accounts Receivable & Financial Processing: Exercise substantial discretion and independent judgment while managing all aspects of the accounts receivable function and delivering high-quality internal and external customer service. Lead the preparation, review, and issuance of invoices to donors, partners, and other external stakeholders, determining appropriate timing, documentation, and billing treatment in accordance with organizational policy and funding requirements. Independently assess, record, and apply incoming payments to the correct accounts, resolving complex or unclear remittance information and ensuring accurate, timely reconciliation of payment activity. Evaluate outstanding balances, determine appropriate follow-up strategies, and proactively engage with stakeholders to address overdue accounts and resolve discrepancies in a professional, service-oriented manner that represents the organization's interests. Apply judgment in supporting schedules, reconciliations, and documentation for monthly, quarterly, and annual close processes, including the preparation of materials for annual audits. Incorporate an equity-informed approach to financial operations by promoting consistent and transparent procedures, providing clear guidance and equitable support to staff, and identifying and recommending improvements that reduce financial or administrative barriers across teams.

• Documentation & Donor/Grantee Management: Maintain accurate and organized financial files, including invoices, receipts, contribution agreements, grants documentation, and correspondence related to receivables. Provide guidance and support to staff in maintaining documentation standards. Respond promptly and professionally to inquiries from donors, partners, and internal staff, ensuring the Finance department is known for reliable and respectful service. Manage and maintain documentation required for the monthly, quarterly, and annual close cycles, including preparing backup for accounts, updating records, and ensuring completeness. Assist with organizing and retrieving materials for annual auditing, ensuring timely and complete access to all needed files.

• Campaign Finance Compliance Support: Collaborate closely with the National Budget & Compliance Manager on all aspects of campaign finance compliance and any other local, state, or federal requirements as needed. Provide responsive assistance with transaction reviews, documentation management, and classification of contributions. Support account reconciliations and prepare draft campaign finance reports for state and federal submissions. Offer clear, courteous support to staff involved in campaign-related contributions, ensuring they have guidance and timely answers. Help maintain compliance calendars, ensure deadlines are met, and support audit readiness. Additional duties may arise during election years.

• Administrative & Operational Support: Support the Finance department with administrative tasks-including preparation of account reconciliations, reporting on contributions and receivables, coordinating documentation, and generating routine internal financial reports. Provide supportive, solution-oriented customer service to staff across departments interacting with financial systems and processes. Assist with internal processes required for the monthly, quarterly, and annual financial close, including gathering documentation, updating schedules, preparing reconciliations, and ensuring department records are in good order. Support special projects led by the Senior Director of Finance including the annual State Summit. Provide trainings for employees on finance and human resources related software and processes. Other duties as assigned.

• Project Management: Own a portfolio of finance and compliance-related projects and manage them through completion. Help implement departmental goals, maintain workflow standards, and contribute to internal process improvements that enhance the service experience for staff and vendors. Represent the Finance team in internal meetings and collaborate with other teams in a professional, service-focused manner.

Qualifications

• Skills: Strong commitment to courteous, responsive customer service. Clear and professional communication with staff and vendors. Strong attention to detail and organizational skills. Ability to maintain confidentiality and exercise discretion. Ability to prioritize and meet deadlines. Ability to analyze financial documents for accuracy. Curiosity and willingness to learn compliance regulations and financial procedures. Ability to work independently and exercise discretion in decision-making

• Approach: Service-oriented mindset. Reliability, accuracy, and persistence. Resourcefulness and problem solving. Ability to work with urgency when deadlines require. Respectful communication and positive relationship-building that maintains a fair, kind, and inclusive workplace. Commitment to process improvement.

• Core Competencies: Customer service orientation. Accounts receivable processing and financial recordkeeping. Basic accounting and reconciliation practices. Campaign finance reporting (willingness to learn). Ability to collaborate in cross-functional settings.

• Experience: Minimum 2-3 years of experience in accounts receivable, bookkeeping, or financial administrative experience. Experience in compliance-supporting, nonprofit, advocacy, or campaign environments is preferred but not required.

Nice-to-have Qualifications:

• Experience working with Quickbooks
• Experience working in multi-entity organizations

Location

This position is based in Washington, DC.

Compensation

The salary for this position will be between $60,000 - $70,000 and depend upon the applicant's experience. America Votes offers a competitive benefits package covering 100% of employee medical, dental, & vision insurance premiums, life insurance, long term disability coverage, monthly cell phone reimbursement, personal professional development funds, parental leave, and 401 (K) after four months of continuous service with the organization. America Votes provides a generous paid time off policy with paid vacation, unlimited sick and safe leave, paid personal days, at least 10 Federal paid holidays including Juneteenth, as well as paid organizational time off from at least December 23 to January 1. The position is represented by the America Votes Workers Union.

To Apply

Please submit a copy of your resume, a cover letter and three references to the application form.

Please note that only applications received through the application form will be considered; please do not email us your application materials.

America Votes is an equal opportunity employer committed to a diverse, inclusive and equitable workplace. America Votes does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status or any other protected category under local, state or federal law. People of color, LGBTQ candidates, individuals with disabilities, and neurodivergent individuals are strongly encouraged to apply.

https://americavotes.isolvedhire.com/jobs/1699262